Naiobi Partnership — Action Plan

🔴 Urgent This Week — March 16–21 Due by March 21

✓

Apply for ESTA / US Visa

esta.cbp.dhs.gov — $21 USD. Do tonight. Flights cannot be booked until approved.

Tonight

✓

Book flights — Perth → Portland

Depart ~April 1, arrive Portland April 2, leave April 5, back in Perth April 6.

ASAP

✓

Decide business name

Discuss with Naiobi. Check availability at sos.wa.gov before filing. Must include "LLC".

This week

✓

File LLC — Washington State

sos.wa.gov — $200 online. Need business name first. Use Naiobi's Bellingham address.

This week

✓

Email CPA firms in Vancouver WA

Sent to 5 firms. Follow up if no response by Wednesday.

Done ✓

✓

Engage CPA — confirm firm and schedule call

Need: operating agreement, EIN, cross-border tax advice (Australian partner / US LLC). Meet in person April 2–5.

This week

✓

Post job ads — chatters x3, page manager

Philippines based. Chatters $3/hr. Page manager $5/hr, 40hrs/wk. Video editor already posted.

This week

✓

Loan application

2-week deadline from March 16 — due by ~March 30. Ties to Track 2 setup costs.

By March 30

🟠 Pre-Launch Week of March 23 Due by March 31

Legal & Business

✓

Apply for EIN

International applicants: call IRS +1 267 941 1099. Need LLC filed first.

✓

CPA drafts 50/50 operating agreement

Two members: Todd (Australian) + Naiobi (US resident). Signed in person April 2–5.

Staffing

✓

Interview and select all Philippines staff

Chatters x3, page manager, video editor. All ready to begin training by March 23.

✓

Begin staff training — chatters + page manager

Fully trained and ready to go live April 1. No downtime on takeover day.

✓

Video editor starts producing content

Starts week of March 23. Content folder shared. Full week of content ready by April 1.

✓

PA (assistant) officially starts — Monday March 30

She finishes nursing job and starts this role. Fortnightly payroll from this date.

Software & Infrastructure

✓

Activate OnlyMonster ($150/mo)

Pay on personal card, reimburse from business once live. Fully operational by April 1.

✓

Set up Rulta.com ($200/mo)

Fully configured week before April 1. Goes live on takeover day.

✓

Set up All My Links ($50/mo)

Landing pages built and ready to deploy on April 1.

✓

Set up Paxum business account

Requires LLC docs + EIN. Used for Track 1 OF page payouts. Todd controls account.

Naiobi

✓

Naiobi gives notice to current agency — March 27

5 days notice. Free to proceed from April 1.

✓

Build PA Claude markdown doc

Full branding info, job description, workflows. PA uses this to guide her work in her own Claude chat.

🟢 Takeover April 1 — Launch Day April 1, 2026

✓

Naiobi's 3rd OF page handed to ONLYDREAMS

Track 1 begins. 50% management fee / 50% debt repayment until $150k cleared.

✓

Page moved into OnlyMonster

✓

All My Links landing pages go live

✓

All staff on shift — chatters, page manager, video editor

Fully trained. Shifts started. Zero downtime on the page.

✓

Content posting begins immediately

Video editor has had one week to produce content. Hit the ground running day one.

✓

Note: OF payouts April 1–6 still go to former agency

First payout to new business bank account = April 7/8. Bank account must be open by then.

🔴 Portland Visit April 2–5 — In Person Portland / Vancouver WA

✓

Sign all business and partnership documents

Operating agreement, LLC paperwork. CPA present or documents prepared in advance.

✓

Open US business bank account

Both Todd + Naiobi present in person. Bring LLC docs, EIN, passports. Must be done before April 7 payout.

✓

Set up online banking — manage from Australia

Full access confirmed working before Todd leaves April 5.

✓

In-person PA onboarding and training upgrade

PA already working from March 30. Use visit to review workflows, upgrade skills, set expectations.

✓

Verify everything running — chatters, page manager, content pipeline

Confirm no issues before flying home.

✓

Link OF pages to new business bank account

Ready for April 7/8 first payout.

🟡 Post-Launch From April 6 — Remote Operations Ongoing

✓

First OF revenue payout into business bank account

April 7/8. Todd manages distribution from Australia via online banking.

✓

Confirm 50/50 revenue split operational

Track 2: ~$11,066 each per month based on current ~$30k/mo revenue.

✓

CPA sets up bookkeeping structure

Ongoing accounting, Philippines staff payroll, quarterly filings.

✓

Marketing budget activated — 5% of gross

✓

NNN Inc. USA social media assistant — set up interview

Waiting on model to confirm availability.